Business FAQs

Contents
Apostilles
Attachments
Beginning a business
Business survey information
Certificate of Good Standing
Certifications
Dissolution and reinstatement
Electronic filing
Email notification
Entity names
Filing documents and finding information
Foreign (outside of Colorado) business entities
General questions
Glossary
Missing, illegible, or incorrectly indexed records
Noncompliance and delinquency
Periodic reports
Personal identifying information
Professional service corporations
Public benefit corporations
Registered agent
Secure business filing
Tax information
Trademarks
Trade names

 

Filing documents and finding information

Q1. Where can I find forms?

A1. Most documents are required to be filed online. From the business home page, click on "File a business document" and review the options. Another way to find a form is to first search for your entity and then select “File a form” on your Summary page. This will provide a list of documents available. You can find samples of a form on the Business Forms List.

Forms regarding tax matters will be found on the appropriate state or federal website or by contacting such agencies. The Secretary of State’s office does not have any information pertaining to taxation.

 

Q2. Which form should I file?

A2. The Secretary of State’s office cannot advise you on which forms are necessary for different types of transactions. Our office doesn’t know enough about your business to give legal advice about which form you should file. Questions regarding which form is appropriate should be addressed to your legal, business, or tax advisor(s).

 

Q3. What if I have questions on how to complete the form?

A3. The Secretary of State’s office cannot give business or legal advice regarding the proper information to be entered on a form.

Instructions for each form are available by selecting “Help on this Page” while filing the document online. If you need further assistance completing the form, read the appropriate statute or seek advice from your legal, business, or tax advisor(s).

 

Q4. Where can I find instructions for completing a form?

A4. View online filing instructions or line-by-line instructions for specific forms.

 

Q5. How long will it take to process documents I have submitted for filing? Can I expedite the process?

A5. Documents submitted online are filed in real-time, which means that the document is processed immediately after being submitted.

Paper filings should be completed within 7-10 business days from the date received. You may expedite the process with payment of an additional fee. Expedited documents are processed within 3 business days. Expedite requests received after 4pm may not be reviewed until the following business day.

 

Q6. Can I have my documents reviewed (“pre-cleared”) prior to submitting them for filing?

A6. No. The Secretary of State does not accept documents for pre-clearance. The individual filing the document is responsible for its accuracy. The Secretary of State can only check that the required fields have been completed but cannot state whether the information provided in those fields is correct.

 

Q7. Do I receive any paper work back after the filing has been accepted?

A7. Our office does not send back confirmation copies of business filings. Images of filed documents are available for viewing and printing from the entity’s Summary page under “Filing history and documents”.

 

Q8. How can I view and obtain copies of a filed document?

A8. To view and obtain copies of a filed document:

  1. From the Business Home, select “Search business database”.
  2. Enter the record name or ID number and click “Search”.
  3. If you enter a name, a list of entities with similar names will display. Select the ID Number of the appropriate entity.
  4. From the Summary page, select “Filing history and documents”.
  5. Select the Document number to view the document.
  6. A PDF image of the document will open. You may print and/or save the image. Select the browser’s “Back” button to return to the “Filing history and documents” page.

 

Q9. What is an entity ID number? Where can I find it?

A9. An entity ID number is a unique 11-digit number used in the Secretary of State’s office to identify an entity’s record. This number is assigned when an entity submits a document that creates a new record. This number can be found on your entity Summary page.

This number is not the same as your tax ID number.

 

Q10. How do I find an owner, officer, director, member, or manager of a business entity?

A10. Business entities are not required to file information regarding owners, officers, directors, members, or managers with the Secretary of State. This information is to be kept in the entity’s records held at its principal office. You may want to contact the entity for this information.

 

Q11. I know a certain company is doing business in Colorado. Why am I unable to find it listed in your records?

A11. Dissolved entities may have been removed from the database prior to 1997. You may request a non-digital data search using the Business Services Request form (PDF) if you believe that the entity was in our records. The Secretary of State does not guarantee results.

Another reason may be that the business in question is a sole proprietorship or general partnership that had a closed, expired, or inactive trade name on record with the Department of Revenue at the time trade name records were transferred to the Secretary of State in 2006. The Colorado Department of Revenue may provide information concerning these types of businesses.

Finally, the business may not have been filed with the Secretary of State.

 

Q12. Do you have information on stock or a list of shareholders for corporations?

A12. No. The Colorado Secretary of State does not maintain this information. This information is to be kept in the entity’s records held at its principal office.

 

Q13. Do your records tell me if a business is reputable?

A13. The Secretary of State's office does not record complaints against businesses or investigate businesses, nor do we have information regarding the reputability or business practices of any entity. The Better Business Bureau provides business reliability reports, dispute resolution and charity reviews at www.bbb.com.