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Colorado
Secretary of State
Jena Griswold

Colorado Secretary of State logo - Colorado Secretary of State Jena Griswold

Picture of Secretary of State Jena Griswold

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Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Jena Griswold

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Notice of Meeting

Pilot Election Review Committee

Date of notice: November 10, 2015

Date and time of meeting: November 13, 2015, at 9:00 AM

Notice of Pilot Election Review Committee meeting

You are hereby notified that the Pilot Election Review Committee will meet on Friday, November 13, 2015, at 9:00 AM, in the Aspen Conference Room located on the third floor of the Secretary of State's office at 1700 Broadway, Denver, Colorado 80290.

The agenda for the November 13th meeting is set forth below. Any changes to the agenda will be announced in a supplemental public notice at least 24 hours in advance. Following the November 13th agenda, the schedule and topics to be considered at subsequent committee meetings are also generally described below.

Background of Pilot Election Review Committee

Secretary of State Wayne Williams established the Pilot Election Review Committee to evaluate and assess the performance of proposed uniform voting systems to be piloted in various counties during the November 3, 2015 Coordinated Election. The members of the committee are:

  • Chuck Broerman - El Paso County Clerk and Recorder
  • Donetta Davidson - Executive Director, Colorado County Clerks Association; Member, UVS Advisory Committee; former Commissioner of the Election Assistance Commission; former Colorado Secretary of State; former Clerk and Recorder of Arapahoe and Bent Counties
  • Connie Ingmire - Member, UVS Advisory Committee; former Morgan County Clerk and Recorder
  • Jennifer Levin, Esq. - Program Coordinator, Disability Law Colorado; Member, UVS Advisory Committee
  • Steve Moreno - Weld County Commissioner At-Large; Member of the board of directors of the Election Center; former Weld County Clerk and Recorder and Chief Deputy Clerk
  • Teak Simonton - Eagle County Clerk and Recorder
  • Clarissa Thomas - Member and chairperson, UVS Public Participation Panel
  • Dwight Shellman - County Support Manager, State Elections Division

Invitation for public comment

All meetings of the Pilot Election Review Committee are open to the public. To submit comments in writing, please call (303) 894-2200 x6318 for email instructions.

November 13, 2015 meeting agenda

The providers of the competing voting systems have been invited to appear before the committee to explain why their respective voting systems should be selected as Colorado's uniform system. Immediately following each presentation, members of the committee will be permitted to ask any questions they have of the system provider. The content of each presentation will be determined by each provider. The meeting will be conducted in the following alphabetical order:

9:00AM - 10:00AM Clear Ballot Group presentation
10:00AM - 10:30AM Committee Q&A with Clear Ballot Group
10:30AM - 10:45AM Break
10:45AM - 11:45AM Dominion Voting Systems presentation
11:45AM - 12:15PM Committee Q&A with Dominion Voting Systems
12:15PM - 1:00PM Break
1:00PM - 2:00PM Election Systems and Software presentation
2:00PM - 2:30PM Committee Q&A with Election Systems & Software
2:30PM - 2:45PM Break
2:45PM - 3:45PM Hart InterCivic presentation
3:45PM - 4:15PM Committee Q&A with Hart InterCivic
4:15PM Public comment; adjournment

Schedule and general description of future committee meetings

In addition to public comment, the subjects to be considered at future committee meetings are generally described below. Formal public notices of these meetings will be issued subsequently.

December 4, 2015, 9:30 AM, Aspen Conference Room

Statements by and questions to pilot county representatives regarding their experiences with, and strengths and weaknesses of, temporarily approved voting systemsReview of compiled pricing information and evaluation data received from stakeholders

December 11, 2015, 9:30 AM, Aspen Conference Room

Review of any remaining evaluation data or additional information supplied by providers or pilot countiesCommittee votes on recommendation to Secretary, and determines content of written recommendation, if any

December 14, 2015, 9:30 AM, Aspen Conference Room (if necessary)

Committee finalizes recommendation to Secretary

Meeting materials

All documents and materials reviewed or considered by the Pilot Election Review Committee at this meeting will be made available to the public online, and if possible, the materials will be posted at least 24 hours in advance of each meeting. To view or download these materials, visit the Pilot Election Review Committee page on the Secretary of State's website.

Broadcast and audio recording of the meeting

To access audio broadcasts of the Pilot Election Review Committee meeting, visit the audio broadcasts page on the Secretary of State's website.

Office contact

If you have any questions or concerns, please contact our office at (303) 894-2200 ext. 6318.