Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Jena Griswold

Colorado Secretary of State logo - Colorado Secretary of State Jena Griswold

Picture of Secretary of State Jena Griswold

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Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Jena Griswold

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Business FAQs

FAQ menu

Email notification

Q1. What information can I get by email?

A1. If you signed up, notices will be sent when a form has been filed, when the status of the record has changed, and when a Periodic Report or renewal is due.

Q2. Who should sign up for email notification?

A2. We recommend using the business email address so more than one person with the entity has access to the notice.

We also recommend that you add a reminder to your calendar for your periodic report or renewal due date. Email notices are a courtesy from our office, it’s ultimately your responsibility to keep your business record up to date.

Anyone should subscribe to email notification about a specific record if they are responsible for maintaining or are interested in that record. You are strongly encouraged to sign up for email notification if you would like to receive notices about Periodic Report due dates, renewal due dates for trade names or trademarks, and other changes to a record.

You can subscribe to email notification for more than one specific record. Also, more than one person can subscribe to email notification about the same record.

Q3. How do I subscribe to email notifications?

A3. To subscribe to email notification for a specific record:

  1. Go to the Business Organizations
  2. Under Search & file, click on Search business database.
  3. Enter the name or ID number of the record that you are interested in and click on "Search".
  4. If you searched by ID number, you will be taken directly to the Summary page for that record.
    If you searched by the name, you will see a list of similar records. Click on the ID number of the correct record.
  5. On the record’s Summary page, click on “Subscribe to Email Notification”.
  6. Enter the email address where you want to receive emails.
  7. Click “Subscribe”.

After you submit your request, you will receive a confirmation email from our office. If you don't receive the confirmation email within an hour, check your spam or junk folder. Save the email address of our office as a contact so the notifications won’t be directed to spam or junk.

You can also subscribe to email notifications for a specific record when you file online.

Emails from our office are a courtesy. Each person or entity is responsible for filing the periodic report or renewal, regardless of notification.

Q4. How do I unsubscribe from email notifications?

A4. To unsubscribe from email updates for a specific record:

  1. Go to the Business Organizations
  2. Under Search & file, click on Search business database.
  3. Enter the name or ID number of the record that you are interested in and click on "Search".
  4. If you searched by ID number, you will be taken directly to the Summary page for that record.
    If you searched by the name, you will see a list of similar records. Click on the ID number of the correct record.
  5. On the record’s Summary page, click on “Unsubscribe from email notification”.
  6. Enter the email address that you wish to unsubscribe, and then click “Unsubscribe”.

When you have finished, you will see a message at the top of the screen that says “You have successfully unsubscribed from email notification”. You will also receive an email confirming that you have unsubscribed.

If you see the message "No subscription found for this email address" at the top of the screen, the email address that was entered is incorrect or is not subscribed to emails for this record. Check the email address and try again.

Q5. Can I still get postcard notifications?

A5. No. As of January 1, 2012, we have discontinued the use of postcards. More information about postcards.

Q6. Can you tell me which email address is subscribed to receive notifications?

A6. No. Email addresses will not be sold or otherwise disclosed by our office. Your email address will not appear on your filed document and is not regularly available to staff. To receive notifications, subscribe to that entity’s record using the email address you’d like to receive notices.

Q7. What if the links in my email notice don’t work?

A7. If this occurs, try typing the web address manually into your search bar.

Q8. When do you send periodic report notices?

A8. Before changing the status of an entity, you will receive two courtesy emails regarding your Periodic Report due date. The first courtesy email is sent about a week before the actual Periodic Report Month; another courtesy email is sent about a week before the end of the two (2) month time period. These emails are usually sent out on the 23rd or 24th of each month.

Q9. Why didn’t I receive a notice?

A9. Check your spam or junk folder. Also check that you’re subscribed.

We can tell you whether the notice was sent, but have no way of knowing if the email was delivered to you.