Colorado Secretary of State logo - cube with a C in it

Colorado Secretary
of State Jena Griswold
www.coloradosos.gov
www.sos.state.co.us

Colorado Secretary of State logo - Colorado Secretary of State Jena Griswold

Picture of Secretary of State Jena Griswold

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Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Jena Griswold

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Business FAQs

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Personal identifying information

Q1. What is personal identifying information?

A1. Personal identifying information, or PII, is information about an individual that could reasonably be used to identify such individual. Such information includes, but is not limited to:

  • A social security number
  • A personal identification number (PIN)
  • A password, or
  • Date of birth

For more information see § 7-90-306 (5) and part 3 of article 90 of title 7 of the Colorado Revised Statutes (C.R.S.).

Q2. Why was my personal identifying information displayed in your online records?

A2. Information that is provided or attached to a document by the filer is stored in the public records of the Secretary of State’s office exactly as submitted. The content of the information provided is the responsibility of the filer. If you need assistance completing the form, read the appropriate statute or seek advice from your legal, business, or tax advisor(s).

Q3. How do I have personal identifying information removed from my filing?

A3. If you want to request to have personal identifying information removed from a filing, mail the Statement of Removal of Personal Identifying Information (PDF) to the address listed on the form. Instructions are included on the form. This must be typewritten or machine-printed.

Q4. I submitted a request to have personal identifying information removed, but the request was rejected. Why?

A4. A request may be rejected for a number of reasons. Some information is not considered personal identifying information, or is information that is required by law. If the information is required by law, you may need to change information and meet other exemptions before a PII request can be processed. A request to remove such information may result in a rejection of the request.

The rejection is accompanied by a letter explaining the reasons for rejection; if you have questions regarding the rejection of a request, please contact our office.

Q5. If personal identifying information is removed from my filing, does that make the filing invalid?

A5. No. The information is redacted from the document and the filing is not rendered insufficient or ineffective by removal of personal identifying information.