Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Wayne W. Williams

Picture of Secretary of State Wayne W. Williams

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Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Wayne W. Williams

×

Apostilles and Authentications

Apostilles for business records

Do I need an apostille for a business record?

Generally, certified copies of business records should meet certification requirements for other countries. If a certified copy of your business record is not sufficient for your needs, you can request an apostille be created for certified copies of business records going to countries that are part of the Hague Apostille Convention.

What does a certified copy include?

A certified copy of a single document includes a certificate naming the document with a full copy of the document and a page count; blank pages are included in the page count. The certificate will contain a certification date, our state seal, the signature of the Secretary of State, and a confirmation number that can be verified by the receiving party. The certificate should be stapled to the front of the document.

For a certified copy of all documents filed, the system will generate a certificate of documents filed with full copies of all documents and a page count; blank pages are included in the page count along with any pages indicating that images are not available at this time. The certificate should be stapled to the front of the documents.

How do I get and print certified copies of my business records?

It's free of charge on our website. We recommend printing in color if it's for official use.

To get a certified copy of business records:

  1. Search our business database by entity name, entity ID, or transaction ID.
  2. Once you have located the entity record, from the Summary page you can click on the “Get certified copies of documents” link.
  3. You can either select individual documents from the history or click on the link to certify the whole record. You can also search for individual transaction IDs, and it will take you to the certified copies option for the associated record.

How can I get authenticated certified copies of business records for countries outside the Hague?

For certified copies of business records not going to countries that are part of the Hague Apostille Convention, you should send these requests to the U.S. Department of State Office of Authentications.They can affirm that any documents signed and sealed by the Secretary of State are authentic. How to have a document authenticated through the US Department of State

The US Department of State will authenticate state records, including Articles of Incorporation and Certificates of Good Standing.

Guidance for documents sent to the US Department of State to be authenticated for countries not part of the Hague Apostille Convention

State and local documents

Examples of state and local documents include:

  • Birth certificates
  • Marriage certificates
  • Death certificates
  • Divorce decrees
  • Probate wills
  • Judgments

Requirements for state and local documents include:

  • Must submit the original document that contains the raised and/or stamped seal of the court or department of vital records.
  • Certified original. We recommend sending a colored copy.
  • Certified by the Secretary of State of the state in which the documents were executed and issued.

All documents

For all documents being authenticated, you must comply with the following:

  • Certified by the Secretary of State of the state in which the document was executed and issued.
  • All seals and signatures must be originals. To avoid processing delays, print the certified copies in color.
  • All documents in a foreign language must be accompanied by a certified (notarized) English translation.
  • If a copy of a document is used, it must include the statement that: “It is a true and accurate copy of the original document."