Attachment to Certificate of Adoption
Administrative Procedures 3-7, 3-13, 4-24 and 8-102(A)

Compensation Rates

3-7.	Saved pay applies to downward movements due to individual allocation, system maintenance studies, and the annual compensation survey to maintain an employee’s current base pay when it falls above the new grade maximum.  It may also apply when retention rights are exercised pursuant to the “Separation” chapter. Base pay shall be moved to the maximum at the first available opportunity that does not cause a loss in the employee’s pay.  However, in no case will the employee’s base pay remain above the grade maximum after three years from the action, even if it results in a loss in pay.  (7/1/06)  

Downward Adjustments 

3-13.	In the case of system maintenance studies and individual allocations of positions, the employee’s base pay shall remain the same, including saved pay.
A.	A department head has sole discretion to grant saved pay when employees exercise retention rights and the decision must be applied consistently throughout the retention area. If saved pay is granted, the employee’s name shall not be placed on a reemployment list.  The decision to grant saved pay for layoffs is not subject to grievance or appeal.  Employees continue to have appeal rights in exercising retention rights under the “Separation” chapter that are not related to this saved pay provision and its application.

Referrals

4-24.     Upon receipt of a request to fill a vacancy, referral of the three highest-ranking candidates will be made from the appropriate eligible lists. All those referred must be notified of such, including contacts for the interview.  For multiple vacancies, one additional name will be referred to the same appointing authority for each additional position, except when there are tied scores. 

Director’s Review Process

8-102.	A request for review may be filed with the Director within 10 days after receipt of notice or knowledge of the action.  It must be in writing to the Director and include the following: job title, department involved, name of the department representative spoken to during informal resolution attempts, the date of the conversation, the specific issue, and the reason it is believed the decision is arbitrary, capricious, or contrary to rule or law.  

A.	A request may also be filed for a Director’s review of a general matter that affects the overall administration of the state personnel system that is not otherwise covered by this chapter (except annual compensation survey, the granting of in-range salary movements, discretionary pay differentials, leave sharing, granting and application of discretionary saved pay during exercise of retention rights, and job evaluation system and actions).  A Director’s decision in this type of review is subject only to a discretionary Board hearing.