Minutes of Meeting on January 9, 2001
(As approved by Board)
The meeting of the Colorado Task Force on Information Technology ("Task Force") was called to order by Ms. Donetta Davidson, Colorado Secretary of State, at 9:00 a.m. on January 9, 2001.
Present were Donetta Davidson, State Senator Kenneth Gordon, State Representative Matt Smith, Dr. Steven Lucas, Rick O’Donnell, William A. Mitchell, Mary Pat Adams, Kathy Krause, Sarah Rosene, Dave Baker, Ron Binz, Dr. Larry Wolk, Joe Dickerson, and Jim Ginsburg. Also present were Dana Williams, Administrative Assistant to Ms. Davidson and I. Thomas Bieging, counsel to the Task Force. The meeting was recorded by tape.
Ms. Davidson made opening remarks regarding the purpose for the formation of the Task Force by the Colorado Legislature. She additionally requested each of the members to introduce themselves and to briefly describe their respective interests in policy issues affecting the appropriate uses of information and the limits on its collection, storage and transfer.
Ms. Davidson then called upon Representative Matt Smith to provide the Task Force with an overview of the Legislature’s intent in the creation of the Task Force. Representative Smith indicated that the Legislature intended for the Task Force to examine current policies concerning the appropriate use of information and the limits on its collection, storage and transfer in both the public and private sector. Recognizing that this was a broad mandate Representative Smith and Senator Gordon suggested that the Task Force should utilize its discretion in prioritizing the issues that it would address in the report it is to provide the Legislature on December 1, 2001.
Following the comments by Senator Gordon and Representative Smith the Task Force members discussed the process they might utilize to develop the report. It was concluded that the Task Force would initially focus on information gathering from various sources and constituencies relating to privacy issues. Following the fact-finding phase, the Task Force would frame and address the relevant issues in preparation of the report.
The Task Force then turned its attention to the identification of information which the members would request be provided at the next scheduled meeting. The members of the Task Force requested that the Task Force staff provide input from outside sources relating to the following:
The Federal statutory and regulatory scheme that has been developed for financial institutions under the Graham Leach Bliley Financial Services Modernization Act of 1999.
The Federal statutory and regulatory scheme that has been developed for the health care industry under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
An overview of privacy issues and current legislative/regulatory responses to those issues at the federal and state level.
The Task Force’s intent is to have these three issues addressed at the next meeting with a brief overview of each issue and adequate time for Task Force members to inquire of outside parties regarding these issues.
The Task Force also requested the staff to prepare a questionnaire to be directed to state agencies and offices regarding the types of information which agencies or offices may be collecting, the use to which the information is applied, how the information is shared (both with the public and private sectors), and what existing statutes, regulations or policies are utilized by agencies or offices in the handling of such information. The Task Force staff is to provide this information to the Task Force at its March meeting.
Ms. Davidson then circulated to the Task Force the Colorado Secretary of State’s draft Privacy Statement and requested Task Force members to provide to Ms. Davidson any input regarding revisions or modifications to that Privacy Statement.
Ms. Davidson indicated that the next meeting of the Task Force would occur in February 2001, at a time and place to be designated.
There being no further business to come before the meeting of the Task Force, Ms. Davidson adjourned the meeting at 10:50 a.m