What is an Electronic Notary Public?
An Electronic Notary Public can notarize documents electronically. This option is only available to Colorado notaries who are currently commissioned and have been approved as eNotaries by the Secretary of State's Office.
Does this mean that I can notarize a document without seeing or being in the same place as the signer?
No. The signer must appear in the physical presence of the notary to affirm, swear, or acknowledge the document being notarized.
How are electronic notarizations used?
An e-notarization is a document in electronic format that is signed and notarized electronically, then filed or transmitted electronically to its intended destination. They may be used in transactions between private parties who agree to it (such as a contract that is notarized and then e-mailed between the parties).
Some counties in Colorado are accepting certain forms of electronic documents for filing, but you must have a contractual arrangement with the county.
What is a "DAN"?
“DAN” means the unique document authentication number issued by the Secretary of State and required by sections 12-55-106.5, 12-55-111(4), and 12-55-112(4.5)(b), C.R.S., for electronic notarizations. [1]
A notary must include his or her notary identification number in an electronic notarization.
How do I apply to become an eNotary?
Log in to our online system and look for the eNotary Application link on the left side bar.
I am an eNotary. How do I request more DANs from the Secretary of State?
Log in to your record on the Secretary of State’s website to request additional DANs.
Can I call if I have questions?
You can contact us at notary@sos.state.co.us or 303 894-2200, option 2.
[1] See 8 CCR 1505-11, rule 1.4
