ContentsApplying and renewingGeneral questionsNotary seals and journalsOnline access and electronic filingPowers and duties
Notary Seals and Journals
Q1. Do I have to have a notary seal?
A1. Yes. By law, your official seal must be stamped clearly
under or near your official signature on every notary certificate. Do not stamp
the seal over signatures, and avoid stamping over text.
Q2. Will you send me a seal and a
A2. No. Our office does not provide notary seals or
Q3. Where can I get a notary seal
and a journal?
A3. You can order a seal and purchase a journal from many office
supply stores. You may want to search the internet for companies that sell
Prices vary. Bring your notary
certificate with you to the store.
Q4. What types of notary seals are
acceptable in Colorado?
A4. Beginning on August 8, 2012, your notary seal must be a
rectangular ink stamp with a rectangular outline or border. Embossers should not
The law does not specify a
particular size or ink color.
Inside the border, you must
Your legal name,
- The words "NOTARY PUBLIC",
- The words "STATE OF COLORADO",
- Your notary ID number, and
- Your commission expiration date.
No other information can be placed
within the border or outline.
The name on your notary seal must
match the name on your notary certificate exactly.
Q5. My seal doesn't look like the
example above. Can I keep using it?
A5. You can continue to use any stamp, seal, or embosser that
you purchased before August 8, 2012, until your commission comes up for
renewal. When you next renew your commission, you must get and use an ink stamp
seal that meets the new standards.
Q6. Where can I find my notary ID
A6. The ID is printed on your certificate below the date that
it was issued. Your notary ID should also have been provided to you in an email
from our office. You can search for your ID on "Verify a Notary.”
Q7. What should I do with
my old notary seal?
A7. If you resign or choose not to renew your commission, you
should deliver all seals, journals, and related papers to our office. 
Renewing notaries should also
deliver expired seals, including embossers and ink stamps, to our office for
secure disposal. Keep your journals and related papers until you no longer want
to be a notary, or are leaving the state.
Q8. Am I required to keep a journal?
A8. Yes. Every notary public must keep a journal of every
notarial act, with only one exception.
If the original, copy or electronic
record of the document
- Includes all of the information that
would be entered in your journal, and
- Is kept by your firm or employer,
you do not have to enter it into
Recording every notarization in your
journal is strongly recommended as the best practice.
Q9. What information should be
recorded in my journal?
A9. You must record: 
- The date of the notarial act.
- The type of notarial act.
- The title or type of document or
proceeding that was notarized
- The date of the document or
proceeding, if different from the date of the notarization.
- The name of each person whose oath,
affirmation, acknowledgement, affidavit, declaration, deposition, protest,
verification, or other statement is taken.
- The signature and address of each
person whose oath, affirmation, acknowledgement, affidavit, declaration,
deposition, protest, verification, or other statement is taken.
- The printed name, signature, and
address of each witness to the notarization, if applicable.
- If applicable, a certificate of
authentication for each notarized electronic signature by the provider of the
electronic signature or each person whose oath, affirmation, acknowledgement,
affidavit, declaration, deposition, protest, verification, or other statement
- Any other information that you think
you should include about the notarial act.
Q10. Can I list two signers on one
A10. If two signers appear before the notary at the same time,
the names may appear on the same certificate. Because it is two separate
notarizations, two entries must be made in the journal.
 12-55-112, C.R.S.
 12-55-115, C.R.S.
 12-55-111(2), C.R.S.