Notary Public FAQs

Contents
Applying and renewing
General questions
Notary seals and journals
Online access and electronic filing
Powers and duties


Applying and Renewing

Q1. Who can become a notary public?

A1. In Colorado, you can become a notary public if you:

  • Are a resident of Colorado.
  • Are 18 years of age or older.
  • Have never been convicted of a felony.
  • Have not been convicted of a misdemeanor involving dishonesty in the past five years.
  • Can read and write the English language.
  • Have never had a notary commission revoked.

Q2. How do I become a notary public in Colorado?

A2. Apply online and attach scanned copies of:

  • Affirmation (PDF) form signed and notarized.
  • Both sides of acceptable identification.
  • Notary training certificate.
  • Notary exam certificate.
  • If you are not a U.S. citizen, a copy of both sides of your permanent resident card or visa.

The filing fee can be paid online by credit or debit card.

See the Fee schedule.


Q3. How long does it take my application to be processed?

A3. Your application should be processed within three to five business days.


Q4.  How long do I have to fix the problem if my application is rejected?

A4. Your application must be corrected and approved within 60 days of payment, or you will be required to start over and pay again.


Q5. When can I start notarizing documents?

A5. You can start notarizing documents when you receive an email notifying you that your application has been approved.

Log in to print your Notary Commission Certificate. You must get and use an official seal and a notary journal, as well.


Q6. How do I renew my notary commission?

A6. You can renew online up to 90 days before your commission will expire. Beginning May 1, 2010, new notaries or notaries whose commission has been expired more than 30 days must attend approved training and take an online examination.

To renew online, attach scanned copies of:

  • Your ID,
  • A certificate of completion for an approved notary training course, if needed, and
  • A certificate showing successful completion of the online notary exam, if needed.

The filing fee can be paid online by credit or debit card.

See the Fee schedule.


Q7. What do I do if my commission expired and I want to continue being a notary public?

A7. First, log in, or register for online access

If your commission has been expired for 30 days or less, you can submit an online application and the application fee to our office. When your application has been processed, you will be issued a new notary commission.

If your commission expired more than 30 days ago, you will have to attend a training class and take the notary exam.

Do not apply as a new notary if you have been a notary in Colorado before.


Q8. How do I sign up for notary training?

A8. Training is available through approved vendors.

A few training classes are offered by the Secretary of State's office each month. These classes have limited seating. Sign up for a class.

Q9. What is acceptable identification?

A9. Notary applicants must provide valid identification for proof of legal name, age, and lawful presence in the United States.

  • Colorado driver's license
  • Colorado ID card
  • US passport
  • Military ID / Common Access Card
  • Native American Tribal ID card with photo

Non-US citizens must also provide a copy of their resident alien or permanent residency card.


Q10. What name should I put on the notary application?

A10. You must put your legal name on the application. Middle names or middle initials are optional. The first and last name must match the name on your acceptable identification.

Your official signature must be consistent, but it does not have to be an exact match to your legal name. For example, if your legal name is John Alan Doe, you can sign "JA Doe.” If your legal name is Catherine Smith, you can sign "Cathy Smith.”

Top