(Draft - Not yet approved by Board)
Date: September 12, 2012
Location: Secretary of State’s Office, Blue Spruce Conference
Room, 1700 Broadway, Denver,
Members Present: Bishop Dan Gincig, Beau Williams
Members Absent: Vera Craven, Tom Bednark, Austin Gomes
Secretary of State Officials Present: Mike Hardin, Greg Lestikow, Brian Gryth, Shannon
Meeting was called to
order at 10:05 A.M.
The Pledge of Allegiance
Secretary of State
Mr. Hardin spoke on the
deliverables from the last meeting. The first item concerned establishing a
marketing fund administered by the Secretary of State. Brian Gryth, a member of
the Secretary of State’s legal team, presented a brief legal analysis of the
issue. It was determined from the statutes currently in place that fees
collected by the Secretary of State’s office must go to the Secretary of
State’s cash fund. The office then must seek legislative appropriations to be
able to use these funds. Thus, a statutory change is required to allow the office
to collect and create a separate fund to administer for marketing purposes. No
action will be taken at this time.
Mr. Hardin next presented
the results of the questionnaire distributed to licensees regarding their
ability to file and pay online. Of the 719 respondents, 60% stated that they could
file online while 40% said they could not. Of the 40% that could not, the
majority (94%) stated that their organization did not have a credit or debit
card. The Secretary of State’s office
will consider survey outcomes when designing the new Bingo/Raffles online
Next was a discussion on
the question regarding quarterly fees being based on net instead of gross
proceeds. The statutes specifically state that fees are based on gross receipts.
This was probably done to discourage fraudulent activities, and no action will
be taken at this time.
The games manager
e-learning platform was presented to the Board and attending audience. The system is now being tested by 16 new
games managers. Their feedback will be incorporated into the new online course,
which will go live 10/01/2012.
Greg Lestikow gave the quarterly
financial report to the Board and presented charts. The charts showed that
raffles have the highest margins of any charitable game and bring in the most
profit, while bingo and pull tabs at bingo occasions garner the most wagers
Mr. Lestikow also
presented the new Bingo/Raffles Newsletter to the Board. It will be sent out on
a quarterly basis, with the first mailing on 09/31/2012. The first newsletter
will go out via e-mail to all licensees with e-mail addresses, and via mail to
those without e-mail. Groups without e-mail will receive a notification with
the newsletter indicating that they must provide an e-mail address in order to
receive future newsletters.
Mr. Lestikow provided
information on potential future topics for the next University of Denver study.
Neither the Board nor audience presented any additional concepts.
Mr. Hardin presented the
information on the fee reductions that will go into effect October 1, 2012. These
fee reductions will be reviewed quarterly. There was a question regarding if
this applied to third quarter reporting fees. Mr. Hardin indicated that the fee
reductions will apply to any quarterly reports submitted after October 1, and
that an e-mail would be distributed to clarify this issue.
Rule Change Discussion
The Bingo-Raffles rules
will be opened for change and the tentative timeline is as follows:
of rules hearing notice-9/28/2012
Mr. Hardin explained that
paid callers and/or workers could not be allowed through rule changes and must
be done through a Constitutional Amendment and subsequent statutory changes.
Chairman Gincig stated
that in past discussions of changes to the rules it was suggested that the
maximum number of allowed patterns during a session be changed from the current
maximum of 35. Also, it had been requested that the number of allowable faces
on the electronic devices be increased as well as increasing the payouts at “para-mutual”
bingo games from $2,000 to $5,000.
John Amen stated that the
vacant Board positions should be looked into and those positions filled. Mr.
Hardin stated that the Secretary of State’s office will provide a summary of
the vacant positions with affiliations and legislative authority for filling
the position at the next Board meeting.
Meeting adjourned at 11:10
The next meeting
of the Board will be November 14, 2012, at 10:00 AM at the Secretary of State’s
Office, Blue Spruce Conference Room, 1700 Broadway, Denver, Colorado.
Deliverables from SOS office for next meeting:
- Determine if
$5,000 limit on maximum payouts for Bingo is in Statute and if the limit could
be changed in the rule from $2,000 to $5,000.
- Research background on 35 pattern limit and potential for inclusion in
- Develop a summary of vacant Board positions with corresponding affiliations
and appointing authorities.
- Send email clarifying that fee reductions will
apply to all quarterly reports filed on or after October 1.