Picture of the Colorado State Seal

Colorado
Secretary of State
Wayne W. Williams

Picture of Secretary of State Wayne W. Williams

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Picture of the Colorado State Seal.

Colorado
Secretary of State
Wayne W. Williams

×

Apostilles and Authentications

Common reasons for rejection

Improperly notarized document
Power of attorney

Our office does not authenticate improperly notarized documents. This includes cases where the notary appears to have exceeded his or her statutory authority, such as engaging in the unauthorized practice of law. [1]

Improperly notarized document

The notary improperly notarized the document. All notaries in Colorado must comply with Colorado law when completing notarial acts. Depending on the type of document the notarization text statement or jurats may be different.

Examples

Affirmation  [2]
Example notarization for an affirmation

Oaths  [2]
Example notarization for an oath

Certification of a document photocopy (certified copies)  [2]
Example notarization for a certification of a document photocopy

 

Acknowledgements  [3]

Individual acting in his/her own right
Example notarizationl

Corporation
Example notarization

Partnership
Example notarization

Individual acting as principal by an attorney in fact
Example notarization

Public officer, trustee, or personal representative
Example notarization

 

Power of attorney

In some power of attorney documents the notary may have exceeded his or her statutory authority, such as engaging in the unauthorized practice of law.

Our office receives authentication requests for notarized power of attorney documents (POAs) intended for use in Latin countries per an international agreement. [4]  These POAs frequently contain legal conclusions by the notary, including statements about the legal capacities of the parties involved. Some POAs indicate that the notary has read and explained the legal meaning of the document to the grantor. Unless the notary is also an attorney licensed to practice law in Colorado, notarizing these types of documents constitutes the unauthorized practice of law.

This office will only authenticate this type of POAs if:

  1. The document is revised to conform to Colorado law; or
  2. The attesting notary is also an attorney licensed to practice law in Colorado.

Another option may be to seek the services of the Consulate General of Mexico in Denver, Colorado.

 

 

[1] | 12-55-112, C.R.S.
[2] | 12-55-119 & 12-55-120, C.R.S.
[3] | 12-55-208, C.R.S.
[4] | The 1940 Pan American Protocol on Uniformity of Powers of Attorney to be Used Abroad.